Job Title
Facility Executive - Soft Services
Job Description Summary
Job Description
SCOPE OF WORKS (SOW)
Facility Executive/ Facility Lead
* SPOC from C&W for the FM Housekeeping service and overall admin work at site.
* Event management.
* Makes periodic inspections & walkthrough of the facility and equipment to determine if janitorial, cafeteria, break out area, Pantry, and Indoor gardening.
* Makes periodic inspections of the facility and equipment to determine to M&E and other services are adequate and whether repair work is needed, reviews safety equipment and procedures for adequacy.
* Coordinate with the AMC vendor partner to carry out the PPM services of the critical equipments.
* Monthly service invoice raising in the C&W ABS portal for the services provide at site.
* Innovate, suggest, and implement energy conservation ideas.
* Supervise the HK staff on daily basis of both the Fossil client location (Nebula & Indra Nagar Office)
* Assigns job to the subordinates, gives instructions, maintains discipline, and resolves difficult facility upkeeping and with all safety aspects.
* Co-ordinate with OEM for service obligation as per AMC & in case of breakdown of system.
* Oversees the inventory and ensure the adequate stock availability in the facility (Materials like M&E material, Housekeeping consumables, Toiletries, Stationary and other Cafeteria cleaning agent).
* Analyze / recommend solution on the complaint analysis in the House keeping & M&E services.
* Manage the office services needed to support department operations.
* Prepare shift schedule, Checklist, Job card job responsibility to all the designation of housekeeping staffs furthered to establishes and maintains essential records and files.
* Prepare training schedule and deep cleaning 52 PPM planner activities
* Maintain discipline and quality of work by all staff and record.
* Organize and coordinate formal weekly / monthly meeting with the CW backend Ops. team and client
* Conduct formal monthly meeting with sub-contractors.
* Preparation of Daily, Weekly and Monthly report as per the prescribe format.
* Prepare 52-week schedule to check periodic of the various equipment, operation of the equipment and preventive maintenance of the equipment.
* Service reports of all service calls to maintain.
* Equipment history cards to be created and maintained and to be updated by own technicians’ staff and vendor technicians
* Breakdown tracker to be kept updated. Turnaround Time as per contract to be tracked and reported.
* Oversees activities of contractors, vendor personnel, and suppliers
* Supervises all activities related to facilities on a day-to-day cleaning.
* Reviews the performance of support staff and oversee rotation schedules.
* Inspect the facilities at least thrice a day to ensure clean and hygienic conditions.
* Inspects and evaluate physical condition of the office space, toilets, cafeteria, break out area and pantry.
* Regular check in all the pantry to ensure the materials expiry date and refilling of all stuffs.
* To ensure the grooming of pantry staff, housekeeping staffs.
* Conduct daily meetings with cleaning staff.
* Provide frequent TBT training to all housekeeping staff
* Direct the complaint to the concerned vendor and track till closure.
* Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
* Support the client on the overall admin works.
* Responsible for overall upkeep of the site to high standards of operations, maintenance.
* Periodically review / amend checklist, operation steps, spares parts consumption analysis.
INCO: “Cushman & Wakefield”